VIENNA Advantage Education


Reduce the involvement of administration without affecting education, hand over responsibilities without losing control, improve efficiency with existing number of non-teaching staff, remain competitive by identifying areas for cost reduction, strike a balance between stakeholder interests and educational responsibilities and set a path towards a model organization using VIENNA Advantage Campus Management

BENEFITS

  • Readymade, out-of-the-box solution
  • Quick implementation
  • Support Level Agreement
  • Reduce the time spent by teaching staff on administrative tasks and help them increase the time spend on core-competencies
  • Documented & recorded training
  • Manage multiple institutions
  • One-time master data entry
  • Cost—center concept
  • Manage Student & Parent related information
  • Integration with self-help kiosks
FEATURES
INSTITUTIONAL MARKETING
HOSTEL MANAGEMENT
STUDENTS & PARENTS - MANAGEMENT & SERVICES
  • Enquiry Capturing Enquiry mailing campaigns
  • Enquiry SMS campaigns Campaign management and planning
  • Campaign budget planning
  • Record Admissions on campaigns
  • Reports on success rate of campaigns
  • Cost recording against campaign
  • Hostel master
  • Hostel Layout and Rooms Structure
  • Room Allotment
  • Hostel Rooms
  • Billing integrated with accounts
  • Room Shift
  • Room Release
  • Various reports on hostel and occupancy
  • Student Records Management
  • Parents Records Management
  • Students’ History
  • Student Smart Card Generation & Printing
  • Student Admission Batches / Classes
  • Shift students to the next class / batch
  • Fail / Detail Students
  • Student Correspondences
  • Digital Student file with digital records such as certificates
  • Certificate & notice generator
  • Student SMS functionality
  • Student email functions
  • Students Login to Student Portal
  • Parental helpdesk
  • Internal Forwarding of requests to respective departments
ACADEMICS-MODULE & BIOMETRIC ATTENDANCE
PURCHASING
COLLABORATION FEATURES
FEES MANAGEMENT
  • Academic Timetable
  • Faculty management
  • Course Structure
  • Program Structure
  • Marking Schema Timetable
  • Subject Allocation Session program
  • Integrated timetable with student portal
  • Examination Planning Results
  • Assignments and results (also integrated with Student login)
  • Purchase Requisitions
  • Request for quotation
  • Quotation Comparison
  • Purchase order
  • Receipt on Purchase Order
  • Matching PO and Receipt
  • Matching PO — MR — Invoice
  • Vendor Management
  • Vendor Payment terms
  • Digital vendor files with quotes, contracts, etc.
  • Vendor Rating
  • lnbuilt email system for all users
  • Automatic assignment of mails to respective records of customers / parents / employees
  • Digital files attachable to each record
  • No paper files required
  • Mass correspondences (internal & external)
  • Internal (manual & automatic) notices to all users
  • Fee Master Batch—wise Fee generation
  • Individual Discounts possible (if required)
  • Price lists for courses
  • Special Price Lists for particular quotas
  • Student open items (Ledgers)
  • Fee Collection
  • Fee Collection Reports
  • Payment Reminders to students / parents
INTEGRATED LIBRARY MANAGEMENT SYSTEM (ILMS)

    BENEFlTS

  • Cataloguing and Authority Control
  • Circulation Online Public Access Catalog (OPAC)
  • Serial Control
  • Reference Tracking
  • E-Resources Management Generation of Reports
  • Access to users via user-friendly web-based interface
  • Can conform to United Nations Bibliographic Information System & other standards
  • Library Fines and fine data transferred to accounts

    MODULES

  • Cataloging (classifying & indexing materials)
  • Acquisitions (ordering, receiving and invoicing materials)
  • Circulation (lending materials to users and receiving them back)
  • Serials (tracking journals, magazines and newspaper holdings
  • OPAC (Online Public Access Catalog - the public interface for users)

    CONFIGURABLE ENTITIES

  • Number of subject streams and sub-streams
  • User defined sub—categories of books, periodicals and electronic media entities
  • User defined Accession Number Series for books/ periodicals / electronic media & sub-categories, which enable & support any international standard
  • User-defined issue groups and other attributes
  • Provision for specimen / referencel general / text book categorization of books, periodicals and electronic media entities
  • Provision for defining the physical position of items (across shelves and racks)

    ISSUE AND RETURN

  • User friendly issue / return / reissue process
  • Issue / Return of books, periodicals and electronic media to various issue groups
  • Detailed Library account of issue groups Subscription Renewal / Extension for Periodicals
  • Item reservation by issue groups

    OTHER FEATURES

  • Stock verification system (Criteria based)
  • Stock Transfer System
  • Catalogue Generation System
  • Use of Bar Code / RFID technology (purposes of automatic identification and tracking)
ALERTS
SYSTEM ADMINISTRATION
REPORTING
FINANCIAL ACCOUNTING
  • Alerts can be set on any event
  • Alerts deliverable by mail or SMS
  • Workflow Alerts Request Alerts
  • Document-based Alerts
  • Calendar-based Alerts
  • Notices-based Alerts
  • User and Role Management
  • System Errors Tracking
  • Internal Audits
  • Data base Backup and Restore
  • Import & Export Data
  • Dashboard, Email, SMS Configuration
  • lnbuilt report writing ca pabiiities
  • Dashboard reporting flexible dashboards for any role
  • Easy to create and use report capabilities
  • Dynamic and real—time reporting
  • Alerts possible on report values
  • Day Book
  • Cashbook
  • Payment and Receipt
  • Reports on receivables and payables
  • Tax settings
  • Tax Deduction at Source
STAFF MANAGEMENT & PAYR0lL /
HUMAN CAPITAL MANAGEMENT
STUDENTS PORTAL
MATERIAL MANAGEMENT
  • Staff records
  • Staff History
  • Employee Groups / Grades Salary Structure
  • Employee Attendance (also through fingerprint and RFID cards)
  • Automatic salary generation as per rules set during implementation
  • Manual amendment, if required (auditable and with permission only)
  • Employee digital file with scanned documents
  • SMS function for announcements and alerts
  • All Employee formats such as:
  • • Appointment Letters
    • Notices
    • Relieving Letters
    • Experience Certificates
    • Offer Letters
  • Extendable to institution specific formats
  • View personal data
  • News and announcements from principal’s desk
  • Online request
  • View open Fee balance
  • View all invoices and payments
  • Upload and download files for each batch
  • See assignments for each batch Submit results for each batch
  • See results for your batch
  • Online book search in library
  • Inventory Item master
  • Multiple-stores Management Gate
  • Entry Material receipt panel for easy receipt entry
  • Quality checking
  • Material Issue
  • Inventory use
  • Physical Count
  • Inventory Valuation Reports
  • Reports on various transactions
  • ABC Analysis
  • Minimum & maximum stock level management
  • Graphical reports and lists
WORKFLOW
OTHER FEATURES
  • lnbuilt workflow system for approvals of document
  • Workflow Inbox for all users
  • Easy workflow settings on events
  • Salary Statements Leave management
  • Recruitment (online application) integrated with website
  • Employee reimbursement for charges
  • University —Externa| & Internal Communication
  • Document Management System